“Whilst I can check the enrolment cost of a course before I assign it to an employee, I can’t progressively check on the total enrolment expenditure for the month. I have to keep a manual record in a separate spreadsheet.”
Busted: All Training Administrators have access to the Export Data reporting menu which allows the creation of training reports in MS Excel format. You can create an enrolment report for any date range which will automatically includes the enrolment fees and GST information.
Simply sum the figures at the bottom of the column to obtain instant enrolment expenditure for the month. High level programs will only show the enrolment fee for the program and not the individual program components, so you can be assured there is no duplication of enrolment fees for programs such as MS Excel Bundles.
“Our staff forget their Learning Centre password all the time. They ring me and I have to change their password in the system then ring or email them their new password. It’s time consuming and your LMS should be able to automate this to save me time.”
Busted: Good news! Your staff can easily obtain their password directly from your Learning Centre without your involvement. Staff can simply click the ‘Forgotten Your Password?’ link on the left side panel of your Learning Centre login screen. This will open a screen where they can simply type in their email address or their user name to request the LMS to automatically email them their password.
If you have multiple staff that share an email address, they should just enter their username. Your LMS will send their password by email to the email address recorded against their user name. Training Administrators should never have to manually advise users of their password.
“I can’t assign multiple learning to multiple staff in the one process. I have to search and assign learning by individual surname only or bring up our entire list of staff and find individuals down an alphabetical list.”
Busted: All Training Administrators have access to our new assign learning process via the ‘Assign Learning’ menu.
To assign multiple learning, follow these steps:
- Step 1: Simply enter the employee’s user name or last name (minimum of three characters).
- Step 2: Select their name from the ‘Search Results’ list and add their name to a ‘Selected Users’ list.
- Step 3: Do the same for the rest of the employees you want to assign learning to.
- Step 4: Build your list of selected employees to reflect all the names you need. Next, search for the course you want to assign to the employee/s. Select the course to assign and add.
- Step 5: Set a ‘Due Date’ and complete the process.
“We are considering converting our existing six-hour face-to-face employee induction course into an online version. However, our staff will not sit down and complete a six-hour online course so we prefer to continue to deliver our face-to-face workshops.”
Busted: A face-to-face training course can be converted into an equivalent online training course with between 40% to 60% trainee duration time saving. For example, Learning Seat recently converted a four-hour face-to-face compliance course into a 90-minute online equivalent and achieved the same learning outcomes but with increased consistency, retention of learning and flexibility of delivery.
“Face-to-face training is more cost and time efficient than online training.”
Busted: A recent cost benefit analysis completed by a well-known organisation (and Learning Seat client) compared the costs associated with delivering a face-to-face course to using online learning methodology.
Here’s what we discovered. The costs associated with delivering a six-hour face-to-face course to 890 staff over a two-year period included printing costs, instructor salary costs, catering costs, venue costs and trainee travel costs. Course design and development costs were not included.
This was compared to the online training costs that included once-off development cost and enrolment fees for 90 minutes to 890 trainees over two years.
Cost per trainee for the face-to-face version was $64.36, where it costs merely $36.24 per trainee for online delivery. That’s a direct cost saving of over 43%; and when you factor in the trainee productivity time savings, associated with online training, (no travel time and reduced course duration), the net cost saving is even greater.